I.T. Systems Administrator (6 month contract)
Department: IT
Reports to: IT Manager
Duties & Responsibilities:
- Responsible for the supervision of the Company’s network.
- Plan, design and coordinate the various components of an enterprise network system.
- Develop hardware configuration plans for network systems.
- Assess the effectiveness of the network hardware and software.
- Responsible for supervising and administering the following ICT equipment for the Company:
- Servers
- Firewall(s)
- Routers
- Switches
- Ensure the installation of firmware, software, patches, and software upgrades are done on a continuous basis on the following:
- Windows and Linux servers
- Firewalls
- Routers / Wireless routers
- Switches
- Analyze and resolve network hardware, software, and communication problems using diagnostic software and/or technical troubleshooting process.
- Evaluate and recommend network software and hardware for the enterprise system
- Responsible for the reinstallation and participating in the upgrade of the Company’s Enterprise Applications.
- Undertake research and development in network systems and related technologies.
- Create and maintain documentation for the network, network software, Enterprise Applications as it pertains to the IT Department operations, and the IT Department’s procedure.
- Responsible for auditing and producing reports for all Enterprise Applications, software licenses and the Company’s cloud base PBX.
- Responsible for the Company’s disaster recovery site:
- ICT infrastructure
- Maintain disaster recovery procedure documentation
- Planning and coordination of the Company’s disaster and recovery exercise
- Responsible for supervising the maintenance of the Company’s ICT equipment.
- Providing supporting for all ICT Projects:
- Distribution, collation and assessment of vendors quotes
- Installation of new ICT equipment
- Assist with preparation of reports for other departments
Qualifications and Experience
Education / Certification
- A BSc. in Information Technology or related studies
- MCSE, Microsoft Certified Technology Specialist
- CompTIA Network + Certified
- Crystal Reports
Knowledge Required
- Eight (8) Years IT Experience
Interested persons should submit an updated curriculum vitae and cover letter to recruitment@ferreiraoptical.com
Accounts Clerk III (GL)
Department: Accounts
Reports to: Accountant
Duties & Responsibilities:
- Reconciliation of General Ledger accounts.
- To accurately complete monthly reconciliations for Prepayments and AP Stale dated cheques accounts for the purpose of identifying and managing discrepancies and controlling levels of delinquency within 1 week of closing monthly accounts.
- Variance Analysis
- To accurately complete monthly variance analysis of expenses identifying and managing discrepancies and controlling levels of delinquency, within 1 week of closing monthly accounts.
- Clerical and administrative functions such as:
- Receiving and redirecting all calls and responding to internal inquiries
- Receiving and dispatching internal and external mail
- Faxing and circulating internal and external documents/memos
- Updating and maintenance of filing system
- Typing and preparing memos, faxes and letters
- Providing clerical and administrative support to the Senior Accountant.
- To verify accounts receivable Charge Bills for all retail locations and to dispatch bills to relevant providers, as required.
- Charge Bills to be immediately compiled, sorted, and verified for accuracy.
- Batched information to be compared with source documents and POS system within 1 day of receipt.
- Discrepancies and variances to be identified and investigated; reported to source location and followed-thru for corrections within 24 hours of identifying the error.
- Validated Charge Bills to be prepared and dispatched to providers daily, with no instances of delinquency in this area.
- Copies of Charge Bills to be neatly filed with appropriate labels for easy retrieval, with no instances of backlog in this area.
- Comparison of insurance count to charge bills received.
- To input monthly Journal Vouchers in General Ledger, as required.
- All items to be accurately entered within 24 hours.
- Posted journal vouchers to be neatly filed, monthly, with appropriate labels for easy retrieval
- To assist in any other duties as required, inter alia.
- To conduct scheduled audits of Petty Cash as required.
- To prepare JV#7 (Prepayments)
- To conduct schedule physical inventory audits for retail and stockroom locations as required.
- To assist with monthly reconciliation of General Ledger accounts as required.
- To assist with monthly expense analysis as required.
- To assist with preparation of annual financial audit as required.
- To provide support to Accounts Department to complete special projects and any other delegated activities that may be assigned.
Qualifications and Experience
Education / Certification
- A minimum of (5) GCE O’Level passes grades A or B or CXC passes Grades I or II, including Mathematics and Accounts.
- CAT Level 2 or 3 A Levels including Accounts
- Computer Literacy – Microsoft Office (Excel, Word), knowledge of the Internet and communicating via Electronic Mail.
Knowledge / Experience Required
- Knowledge of clerical and data entry procedures.
- At least 3 years experience in a similar position or related field.
- Experience with spreadsheets and automated accounting systems.
Interested persons should submit an updated curriculum vitae and cover letter to
recruitment@ferreiraoptical.com
Accounts Clerk II (AR)
Department: Accounts
Reports to: Accountant
Duties & Responsibilities:
The incumbent will be required to:
- To verify and enter receipts and to dispatch Statements to customers, as required.
- Incoming payments to be immediately validated and corresponding receipts prepared and submitted to customers.
- To prepare bank deposits for delivery to the Bank
- All Receipts to be accounted and accurately entered in Accounts Receivable Module in Eye Care Advantage.
- Corporate customers’ statements to be prepared and emailed.
- To input Wholesale customer invoices and receipts and to dispatch relevant statements, as required.
- All verified Wholesalers’ receipts to be accurately entered in Lab database
- All approved Wholesalers’ invoices to be batched and accurately entered in Lab database and to generate the relevant reports.
- Wholesalers’ statements to be printed and dispatched
- Verified reports, receipts, and invoices to be filed, monthly.
- To verify daily cash reports for all retail locations and to input data in General Ledger, as required.
- Information to be compared with source documents, compiled, sorted, and verified for accuracy.
- Discrepancies and variances to be identified and investigated.
- Deposits to be verified using Net Bank information.
- Data to be accurately entered to General Ledger.
- Verified reports to be neatly filed with appropriate labels.
- To assist in any other duties as required, inter alia..
- To conduct scheduled physical inventory audits for retail and stockroom locations.
- To assist with preparation of annual financial audit as required.
- To enter and post GL Receipts in GP.
- To prepare monthly bank reconciliations
- To prepare variance analysis reports as per assigned schedule.
Qualifications and Experience
Education / Certification
- A minimum of (5) GCE O’Level passes grades A or B or CXC passes Grades I or II, including Mathematics and Accounts.
- Currently pursuing ACCA Level I or equivalent
- Computer Literacy – Microsoft Office (Excel, Word), knowledge of the Internet and communicating via Electronic Mail.
Knowledge / Experience Required
- Knowledge of clerical and data entry procedures.
- At least one year experience in a similar position or related field.
- Some experience with spreadsheets and automated accounting systems
Interested persons should submit an updated curriculum vitae and cover letter to
recruitment@ferreiraoptical.com
Receptionist
Department: Administration
Reports to: Administrative Manager
Duties & Responsibilities:
The incumbent will be required to:
- To greet and direct visitors to the relevant parties and monitor employee and visitor movements in and out of the office.
- To welcome and assist visitors in an amicable and professional manner upon arrival to the organization
- To account for the locations of required persons when the need arises.
- Intercept and dispatch all incoming calls, whilst monitoring the PBX, and deliver all messages to the necessary recipients.
- To operate PBX system: directing incoming calls to the requested recipient and receiving and forwarding messages as necessary.
- To provide administrative support to various departments as required.
- Send, receive, and distribute faxes upon receipt to the relevant parties.
- Receive stock ordered, internal and external mail on behalf of employees.
- Organize photocopying and circulating of correspondences.
- Email Optometrists’ and Opticians’ schedules.
- Circulate notices, memoranda, etc. to Branches and Departments.
- Provide filing services to the Departments at Head Office
- To organize mailing of the Company’s correspondences via TT Post
- To distribute incoming mail from the Post Office immediately upon receipt
- To organize paper for photocopier, main printer and fax machines
- To replenish stationary for Head Office use – Letterheads, Complimentary Slip, Envelopes etc.
Qualifications and Experience
Education / Certification
- A minimum of (5) GCE O’Level passes grades A or B or CXC passes Grades I or II, including Mathematics and Accounts.
- Currently pursuing ACCA Level I or equivalent
- Computer Literacy – Microsoft Office (Excel, Word), knowledge of the Internet and communicating via Electronic Mail.
Knowledge / Experience Required
- At least one (1) year experience in a similar position or related field.
Interested persons should submit an updated curriculum vitae and cover letter to
recruitment@ferreiraoptical.com
Optometrist (1 year contract)
Department: Optometrists
Reports to: Head Optometrist
Duties & Responsibilities:
The incumbent will be required to:
- Conduct eye exams using optometric equipment and general diagnostic interpretation. Accurately document the findings from the examination.
- Detect any vision defects, signs of eye diseases or abnormalities, including ones caused by systemic health conditions.
- Prescribe spectacles and/or contact lenses.
- Recommend appropriate patient follow-up and care options reassuring patients about the health of their eyes, vision correction and related matters.
- Answer questions and provide advice to patients regarding vision and optical issues.
- Interpret and discuss further investigative test results with patients.
- Liaise with and write referral letters to Ophthalmologists or other specialists if required.
- Deliver outstanding customer service throughout all patient interactions.
Qualifications and Experience
Education / Certification
- Optometrist Professional designation from approved institutions
- Registered with the local Trinidad and Tobago Opticians Registration Council
- Registered with the local Trinidad and Tobago Optometrists Association
Knowledge / Experience Required
- Two (2) years practical experience
- Strong interpersonal skills and the ability to relate to patients of diverse backgrounds.
- Excellent Customer Service Skills
Interested persons should submit an updated curriculum vitae and cover letter to
recruitment@ferreiraoptical.com
Dispensing Optician
Department: Opticians
Reports to: Head Optician
Duties & Responsibilities:
The incumbent will be required to:
- Liaises with the Optometrist and other Opticians where necessary, to ensure that the optical needs of the clients are effectively addressed.
- Ensures that the most suitable lenses and frames have been selected for the client, based on lifestyle, facial analysis, prescription analysis and aesthetics.
- Recommends tints and special coatings to patients in accordance with their eye care needs, lifestyle, prescriptions and frame.
- Edits all Rx and job cards to ensure accuracy and to state special instructions to the Lab.
- Ensures that all jobs returned from the Lab, conform to the requirements stated on the job card and that the workmanship is of the highest standard.
- Takes facial and frame measurements of patients, these include PD, Seg height, A, B and ED dimension of frames in accordance with the patient’s prescription and Lab requirements.
- Educates patients and customers on the care and proper use of eyewear.
- Adjusts spectacles and sunglasses to ensure a comfortable fit for patients.
- Examines frames and recommends the types of repairs needed to go to the Lab or repair person at the branches. Would perform repairs on spot if possible.
Qualifications and Experience
- ABOC, FBDO, or Canadian Registered Dispensing Optician Qualification.
- Locally Registered
- Flexibility to work at different rostered practices
- Excellent team player
- Strong oral communication skills
- Highly motivated and ability to work with minimum supervision, as needed
- Prior experience in a dispensing environment will be an asset.
Interested persons should submit an updated curriculum vitae and cover letter to
recruitment@ferreiraoptical.com